Instructions To Participants


The event will take place on November 28th, at the Anastasios G. Leventis building. The research Poster Exhibition will take place in the Atrium on the right site of the ground floor.

The important hours for presenters to note are the following:

09:00 AM - 10:30 AM
There will be an important networking session with some of our guests. The number of guests in that session will be restrained mostly to a specific group of people (investors, entrepreneurs, judges and the keynote speakers).

12:30PM - 01:00 PM
There will be a break from the pitching competition – you might want to plan heading back to your posters (optional).

01:30 PM - 03:00 PM
There will be a break with lunch. Food will be circulated in the Atrium, where the posters will be. Networking and opportunity to meet again with guests as well as demonstrate your work to other participants from the academic and business communities.


A stand will be available, as per the attached layout, where you will be able to place your poster/s.

Stand Size: Available surface for placing your poster/s is 240 cm (height) x 95 cm (width).

Presenters can use this space as they think best.

Please arrange for printing and any other preparation necessary for other materials you will present.

Kindly note that the Registration Desk will provide you with double-sided tape to place your poster/s on the stand.

You are required to place your poster(s) in the afternoon of the 27th of November, or in the morning of the Forum, 28th of November between 08:00 AM - 09:00 AM. You are responsible to remove your poster(s) at the end of the forum between 04:00 PM - 06:00 PM..


1) Poster Content

The poster will need to be in English. You should try to avoid jargon, and mostly use layman's language. The poster presentation should ideally try and convey the following information:

  • What is the problem I am trying to solve?

  • Why is it important?

  • How am I solving it?

  • Why is this method unique? Better than others?

  • Optional: how could this idea/product be commercialized? Who would buy it and why?

The questions above are in no way meant to be a strict template to follow – presenters can structure their posters as they see fit. However, it would be ideal if your poster answers most of the questions above.

Note: for teams with multiple projects to present, we do not believe it would be wise to present all of them in one poster. It would be better to focus on 1-2 items and be ready to discuss others informally.

2) Poster Presentation

We recommend having no more than 2 presenters per poster. One would be best. The presenter will need to be ready to explain the work in layman's terms, and be able to answer the questions above. She/He would need to be able to explain his work in both English and Greek.

There is no need to engage the guests regarding funding or engage in business conversations (i.e. investment, spin-off, etc) unless they engage you along that route.

Dress code for the day of the event: Business casual.

3) Desk

A small table can be provided to you, to be placed in front of the poster stand and be used for a laptop, or if you wish to run a demo and/or a video of your project. If you need the table please note:

  • You have to notify the organizers ( ) by November 21st.

  • We cannot guarantee that there will be power connections near the table, as power sockets are not available in all corners of the room.

  • We will provide a corner where you could charge your laptops if needed.

If you need anything beyond the desk, please let the organizers know and we can discuss if this can be accommodated.


If you have any questions, concerns or need help, do not hesitate to contact us at 22894248 or email

* Please inform us in case you cannot participate in the Exhibition by email or telephone at 22894248.